Employee Repository
Organize employee records by branch, department, designation, and employment details.
WerkIQ Employee Lifecycle
Support employees from onboarding to exit
Keep employee information, organization structure, onboarding tasks, promotions, transfers, and offboarding records connected throughout every stage of employment.
WerkIQ Employee Lifecycle
The Employee Journey, Connected
One reliable record for every employee milestone.
Build a scalable employee repository, make reporting lines visible, standardize onboarding, record career changes, and close the loop with reminders, grievances, settlements, and exit feedback.
How it works
A clear path through WerkIQ Employee Lifecycle
Each step stays connected, so information moves forward without re-entry, hidden handoffs, or separate spreadsheets.
- 1
Employee Repository
Organize employee records by branch, department, designation, and employment details.
Personal & contact details
- 2
Promotions & Transfers
Record internal moves and preserve each employee's work history over time.
Job title changes
- 3
Departments & Designations
Organize your workforce with clear structure.
Department hierarchy
- 4
Reporting Hierarchy
Visualize who reports to whom.
Org chart view
See it in action
Real workflows, shown clearly
Explore the screens your teams use every day—from overview and planning to the records that keep work accountable.
Everything You Need for the Employee Lifecycle
Employee Repository
Organize employee records by branch, department, designation, and employment details.
- Personal & contact details
- Employment status
- Join & exit dates
- Employee ID & badges
- Profile photo management
- Custom employee fields
- Profile change history
Promotions & Transfers
Record internal moves and preserve each employee's work history over time.
- Job title changes
- Department transfers
- Salary revisions
- Promotion records
- Probation tracking
- Contract renewals
- Timeline view
Departments & Designations
Organize your workforce with clear structure.
- Department hierarchy
- Designation levels
- Cost center mapping
- Branch & location tags
- Headcount by department
- Reporting managers
- Team assignments
Reporting Hierarchy
Visualize who reports to whom.
- Org chart view
- Manager assignments
- Dotted-line reporting
- Team directory
- Span of control reports
- Hierarchy exports
- Multi-level org trees
Onboarding Workflows
Standardize onboarding tasks by department or designation with owners and due dates.
- ID & passport uploads
- Certificates & licenses
- Policy acknowledgements
- Document expiry alerts
- Version history
- Secure file storage
- Role-based document access
Employee Reminders
Keep important employee milestones and upcoming events visible to the right people.
- Contract templates
- Start & end dates
- Renewal reminders
- Contract amendments
- Digital signatures
- Contract status tracking
- Contract archive
Grievances
Capture employee concerns and follow their resolution with a clear record.
- Primary & secondary contacts
- Relationship labels
- Phone & email details
- Address information
- Medical notes
- Employee self-updates
- Emergency contact reports
Full & Final Settlement
Bring payables, receivables, allocated assets, and accounting impact together during separation.
- Headcount reports
- Department breakdown
- Tenure analysis
- Contract expiry reports
- Document compliance
- New hire summaries
- Export to Excel & PDF
Automate
Keep the employee lifecycle moving
Automate reminders and handoffs across the employee journey.
- Onboarding task reminders
- Document expiry alerts
- Probation end notifications
- Birthday & anniversary emails
- Profile update requests
- Promotion and transfer updates
- Offboarding checklist triggers
- Manager change notifications
- Compliance document reminders
Reports Include
Reports & Analytics
Understand your workforce composition and trends.
- Headcount summary
- Department-wise headcount
- New hires & exits
- Contract expiry list
- Document compliance status
- Tenure distribution
- Designation breakdown
- Location-wise employees
- Probation status report
- Org hierarchy export
Why Choose WerkIQ Employee Management
Single Source of Truth
One database for profiles, org data, and documents used across HR.
HR Integrated
Employee records connect seamlessly with payroll, leave, and attendance.
Custom Fields
Capture the employee data your organization actually needs.
Secure Storage
Role-based access and encrypted document storage protect sensitive data.
Audit Ready
Change history and document trails for compliance reviews.
Scales with Growth
From small teams to multi-company enterprise workforces.
Integrations
Connect employee records with your HR and productivity stack.
Swipe or use arrows to browse integrations
Microsoft 365
Google Workspace
Slack
Microsoft Teams
Outlook
LDAP / SSO
ADP
Workday
DocuSign
REST API
Webhooks
Features
Security & Permissions
Control who can view and edit employee records.
- Role-based record access
- Field-level permissions
- Document access controls
- Audit logs on changes
- Encrypted data storage
- Two-factor authentication
- Single Sign-On (SSO)
Frequently Asked Questions
Yes. Bulk import employee profiles, departments, and designations from spreadsheets.
Build a Better Employee Database
Give your HR team a modern employee management system that keeps people data accurate, accessible, and secure.